Volunteer Information

Last Updated 5/22/08

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Hands on Northeast Georgia

VOLUNTEERS NEEDED FOR
ALL AREAS LISTED BELOW

Thursday, June 19 – Flagpole Magazine Athens Music Awards

3 – 4 volunteers 6 pm till 10:30ish to work Merchandise sales, Volunteer, Band and Press packet handouts. We'll have everything by then and it gets hectic until the Awards Show starts.

 

Thursday-Friday, June 19-20, Production

This area will need volunteers that need to be ready to work hard. Here are some of the things that you will need to be able to do:

  • Help load and unload the trucks.
  • Set up tents, move tables and chairs around.
  • This is not a job for everyone. We really need strong people for this area.

Wednesday-Sunday, June 18-22 - AthFest

General Volunteer Information

  • Sign up for specific areas/shifts at our AthFest Sampler and Volunteer Party--Monday, June 11, 7 p.m. at Melting Point.
  • Volunteers are expected to work 4-5 hour time slots, except for Kidsfest volunteers
  • Working different areas is fine, and actually a lot of fun! If you decide to do this be sure to give yourself a little bit of a break in between. Some people choose to work Kidsfest in the afternoon, then Venues at night, for a really diverse and fun experience!
  • When you formally sign–up for specific “shifts,” please only sign up for times that you know you are going to be able to work. However, in the event of an emergency, it will be possible to reschedule you.
  • Please be sure to fill out the “sign in sheet,” which includes basic info such as phone number and t-shirt size, even if you signed up online.
  • Have friends that are interested in volunteering? Have them visit the Web site.

Job Descriptions

Awards

  • Thursday night of AthFest
  • More of a hospitality position
  • Duties:
    • Possibly picking up some of the food from restaurants.
    • Taking tickets when people come in the door.
    • Selling tickets to people as they come in.

KidsFest

  • Will help on Saturday & Sunday with all "kid friendly" activities
  • Volunteers will work 3-hour shifts because it can get very tiring playing with the kids.
  • This event is going to be more hands on this year and much more fun and exciting for the kids.
  • Duties will generally include working at the tables, which in the past have included:
    • Bubbles
    • Finger-painting
    • Face painting
    • Selling the kidsfest t-shirts near the kidsfest event.
    • Some arts and crafts tables.
    • NOTE: KidsFest will have its own stage this year, meaning that we will need volunteers for stage help

Merchandise

The volunteer opportunities for Merchandise fall to two different areas, Merchandise and Venues. During the day and into the early evening there are opportunities at the Main Merchandise Booth or the refreshment stands. In the early evening and into the night (actually the wee hours of the morning) there are opportunities at one of the various music venues. There may be other areas and opportunities to help out with merchandise throughout the weekend and/or before the festival.

Merchandise volunteers must be at least 18 and venue volunteers must be at least 21. Younger volunteers will be welcome if they are volunteering with their parent.

Keep in mind that AthFest is an outdoor festival, and we are subject to the weather on the street. Dress accordingly in comfortable clothing and shoes.

Specific opportunities include:

  • Thursday – Flagpole Music Awards @ the Morton
    The hours at the Morton would be from 6pm till 10 pm. We need at least 3 people to help sell wristbands, CD’s and tee shirts; hand out packets to the bands, press and volunteers; and hand out promotional materials about the festival.
  • Friday, Saturday and Sunday
    The main merchandise booth and refreshment stands will be set up the entire weekend, so we will need volunteers all three days (see hours below). Please sign up for as many hours as you would like to help, but a minimum of a four hour segment would be appreciated. The heavier crowds build during the day and into the early evening, so more help is needed from mid afternoon through the evening hours on Saturday and Sunday.
  • Friday – FESTIVAL SALES
    We need at least two folks that can show up Friday at noon to help set-up the merchandise booth, lay out merchandise, prep the drinks, etc to get things ready for the festival. We would like 5 – 8 volunteers from 4 pm - 11ish for the Main Merchandise Booth and refreshment stands, although as the events of the evening wrap up we may be closing down earlier.
  • Saturday & Sunday – FESTIVAL SALES
    We would like at least two folks that can show up in the mornings, 10 am (yes, it was a late night, we were there too) to help set-up the merchandise booth, lay out merchandise, prep the drinks, etc to get things ready for the day.

    We would like 5 – 8 volunteers from 11 am through 11 pm on Saturday and till at least 9 pm on Sunday for the Main Merchandise Booth and refreshment stands, although as the events of the evening wrap up we may be closing down earlier. Again a minimum of a four hour shift is appreciated.

  • Friday & Saturday nights - VENUES
    There are a variety of venues that will be official AthFest venues. Besides the great music, we will be selling wristbands at each participating venue. The wristbands allow access to the venues without having to pay a cover at each venue, so generally wristband sales are brisk, especially on Friday night.

    Volunteers for the venues are expected to work the entire shift (9 pm till at least 1 am Friday night, not as late on Saturday night).

    We will be selling wristbands at each participating venue and need a minimum of 2 people at each venue. Venue volunteers must be 21 or older (or get their parent to volunteer with them) and have their own cell phone. Volunteers for the venues are expected to work the entire shift (9 pm till at least 1 am).

    We will set a time (probably 9 pm) and location to meet as a group to go over the information and supply you with what you need. We will have a staff person checking in on you throughout the evening, and we’re just a phone call away.

    As the venue list and set times develops we may need volunteers earlier in the day for venues that may start earlier, and we’ll let you know if that’s the case.

    Please note that we will need up to 30 volunteers each night for this area.

Outdoor Stage

  • Help with stage setup and maintenance during shows.
  • Friday through Sunday.
  • Volunteers are expected to already have stage work experience.
  • Work may include:
    • Helping the musicians load and unload their gear from their cars and then having them move their car away from the stage.
    • Moving equipment on and off the stage.
    • Showing the musicians where they need to be and when.
    • And much more.

Production

  • Thursday or Friday to set up, Sunday to take down.
  • Quite a few volunteers that need to be ready to work hard.
  • Duties will include:
    • Help load and unload the trucks.
    • Set up tents, move tables and chairs around.
  • This is not a job for everyone. We really need strong people for this area.

Runners

  • Friday, Saturday & Sunday
  • Volunteers will be 'on call' to do various jobs and help out as needed

Sponsors

  • Friday
  • Volunteers will help set up the booths.

Venues (see Merchandise above)

In the meantime, e-mail Volunteer Chair Andy Kogerma at volunteering@athfest.com with any inquiries about volunteering.